Committees Hub
Access all the training, tips, resources and information you need to be a successful committee. Behavioural expectations for committee members are outlined here.
Need more help?
Contact your Clubs and Societies Officer for 1:1 support - studentsunion@hartpury.ac.uk
Annual
Committee Training
First things first, if you missed the in-person training, make sure you look through the pre-recorded training presentation to get up to speed with everything you need to know. You'll also need to read and sign the volunteer agreement.
risk assessments
Producing a good risk assessment is a big part of almost all activities you plan. We've created an overarching risk assessment which covres a wide range of 'typical' SU activity - check if you're activity is already covered before you create your own. If not, use that one as a guide alongside the template to get started. Remember to include additional safeguarding measures if you have U18 members.
All SU activity risk assessment
Risk assessment template
Events & External Speakers
All documents must be submitted to the Clubs and Socs Officer. The event cannot go ahead until you gain approval. Remember, you must submit a risk assessment for each event / activity you host.
Offsite Events
Looking to run an event that will take place outside of Hartpury? You'll need the following:
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For bigger events, you can attach a separate document outlining the plan and associated costs etc.
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Consider your transport options too:
Onsite Events
If you are planning to host an event onsite, we'll need you to submit:
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For bigger events, you can attach a separate document outlining the plan and associated costs etc.
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You'll need permission from the department / area owner, too. Here's a list of useful guides:
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External Speakers
It is important that you gain approval BEFORE you invite any quest speakers. View the following documents before you begin planning:​
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External speakers procedure​
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You'll need to complete the following:
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External speakers request form
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If the speaker is part of a larger event, this will need to be completed in addition to your event paperwork.
Under 18s processes
Committees of Clubs and Societies with members who are under the age of 18 are required to adhere to the following additional guidance. Before an U18 student can sign up, their guardians must complete the consent form.
Brand, Marketing, Merch and Social Media
The way you present your club / society is super important - it creates first impressions for students (your potential members!) and reflects Hartpury SU and Hartpury College and University.
You'll need permission to use Hartpury and Hartpury SU logos.
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To help you maintain a positive and professional image, we've put together some guides:
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General marketing and logo use guide
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Financial Processes
Sponsorships
Teaming up with external organisations can benefit your club, your members and the organisation! Got one in mind? Submit an application form to your C&S Officer.​
Tip: find sponsors that are relevant to your club / society (not offering random / irrelevant products)
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AGM and Handover
It's that time of year again already?! Handover your club to the new / returning committee for next year...
Behavioural Expectations
Governing documents
As volunteers of Hartpury Students' Union, you are required to follow our behavioural expectations and ensure compliance with our policies and regulations, as outlined in the following:
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Hartpury SU Constitution and Schedules
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